timum

Automatically delete a completed property in timum – onOffice process via webhook

Tip

Instructions for creating a process in the onOffice Process Manager that automatically deletes a property in timum when its status changes to a custom-defined status (e.g. Archived).

Preparation

You need the rights in onOffice to create and edit processes

  1. Administration => Users
  2. Edit user
  3. Tab 'Rights'
  4. at the very bottom of the right-hand side
  5. Activate Process Manager (checkbox)

Create a filter for properties linked in timum

Restrict the deletion process to timum properties. Full explanation in the video:

Watch video

Link: https://cdn.timum.de/content/csm/onoffice_timum_objektfilter.mp4

Create a process

In the top main menu Edit (in the main menu at the top edge) open the Processes page

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In the Process Templates tab, click the + in the top left to create a new process

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ATTENTION:

A blank page will open. Simply close it and find the new process in the list.

Open the newly created process.

In the process, click the wrench icon in the top right to give the process a name.

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Create process step Autostart

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Warning

ATTENTION: Do not yet activate Autostart ⇒ Only activate it at the end, once the process is fully set up.

Property status (before): No information (run the process for both active and inactive properties)

Property status (after): archived (Select the status that unambiguously indicates, within your own workflows, that a property can be deleted in timum.)

Select filter: timum booking link available, so that the process runs exclusively for properties linked with timum.

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Create process step Webhook

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Now activate Autostart in step 1 Autostart

Activated: tick the checkbox

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Activate the process in the process view (checkbox)

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Save

  1. Save: click the floppy disk icon! (There is no confirmation.)
  2. Close the process editor
  3. Reload the process templates page
  4. The new process appears with its name

Optional additions

Create process step End of process

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Process step Agent log / Activity

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